Policy

SHANTHALY ACADEMY
Sexual Violence Policy

1. Sexual Violence Policy

1. SHANTHALY ACADEMY is committed to providing its students with an educational environment free from sexual violence and treating its students who report incidents of sexual violence with dignity and respect.

2. SHANTHALY ACADEMY has adopted this Sexual Violence Policy, which defines sexual violence and outlines its training, reporting, investigative and disciplinary responses to complaints of sexual violence made by its students that have occurred on its campus, or at one of its events and involve its students.

3. The person accused of engaging in sexual violence will be referred to as the “Respondent” and the person making the allegation as the “Complainant”.

2.  Definition of Sexual Violence

3.  Training, Reporting and Responding to Sexual Violence

1. SHANTHALY ACADEMY shall include a copy of the Sexual Violence Policy in every contract made between it and its students, and provide a copy of the Sexual Violence Policy to career college management (corporate directors, controlling shareholders, owners, partners, other persons who manage or direct the career college’s affairs, and their agents), instructors, staff, other employees  and contractors and train them about the policy and its processes of reporting, investigating and responding to complaints of sexual violence involving its students. Any company participating in offering student internships on their premises must provide an undertaking in writing that it is in compliance with all applicable legislation, including the Ontario Human Rights Code  and  the  Occupational  Health  and  Safety Act and will provide students access to those policies should they encounter issues relating to sexual violence in the workplace.

2. The Sexual Violence Policy shall be published on its website (or where the Career College does not have a website in a conspicuous location on each of its campuses).

3. Career college management, instructors, staff, other employees and contractors of SHANTHALY ACADEMY will report incidents of or complaints of sexual violence to the Campus Director upon becoming aware of them.

4. Students who have been affected by sexual violence or who need information about support services should contact the Campus Directors, Nathalie and Chantale Deslauriers (shanthaly@gmail.com, or 924, rue Notre Dame c.p. 996, Embrun, ON, K0A 1W0).

5. Subject to Section 4 below, to the extent it is possible, SHANTHALY ACADEMY will attempt to keep all personal information of persons involved in the investigation confidential except in those circumstances where it believes an individual is at imminent risk of self-harm, or of harming another, or there are reasonable grounds to believe that others on its campus or the broader community are at risk. This will be done by:

6. SHANTHALY ACADEMY recognizes the right of the Complainant not to report an incident of or make a complaint about sexual violence or not request an investigation and not to participate in any investigation that may occur.

7. Notwithstanding (f), in certain circumstances, SHANTHALY ACADEMY may be required by law or its internal policies to initiate an internal investigation and/or inform police without the complainant’s consent if it believes the safety of members of its campus or the broader community is at risk.

8. In all cases, including (f) above, SHANTHALY ACADEMY will appropriately accommodate the needs of its students who are affected by sexual violence. Students seeking accommodation should contact SHANTHALY ACADEMY, Nathalie and Chantale Deslauriers (shanthaly@gmail.com, or 924, rue Notre Dame c.p. 996, Embrun, ON, K0A 1W0). In this regard, SHANTHALY ACADEMY will assist students who have experienced sexual violence in obtaining counselling and medical care, and provide them with information about sexual violence supports and services available in the community as set out in Appendix 1 attached hereto. Students are not required to file a formal complaint in order to access supports and services.

1. Under this Sexual Violence Policy, any student of SHANTHALY ACADEMY may file a report of an incident  or  a  complaint  to  the Campus Directors in writing  to Nathalie and Chantale Deslauriers (shanthaly@gmail.com, or 924, rue Notre Dame c.p. 996, Embrun, ON, K0A 1W0). 

2. Upon receipt of a report of an incident or a complaint of alleged sexual violence being made, SHANTHALY ACADEMY will respond promptly and:

3. Once an investigation is initiated, the following will occur:

1. review all the evidence collected during the investigation;

2. determine whether sexual violence occurred; and if so

3. determine what disciplinary action, if any, should be taken as set out in Section 5 below.

d. If students, in good faith, report an incident of, or make a complaint about, sexual violence, they will not be subject to discipline or sanctions for violations of the career college’s policies relating to drug or alcohol use at the time the alleged sexual violence occurred;

e. Students who disclose their experience of sexual violence through reporting an incident of, making a complaint about, or accessing supports and services for sexual violence, will not be asked irrelevant questions during the investigation process by the career college’s staff or investigators, including irrelevant questions relating to the student’s sexual expression or past sexual history.

1. If it is determined by SHANTHALY ACADEMY that the Respondent did engage in sexual violence, immediate disciplinary or corrective action will be taken. This may include:

1. It is a violation of this Sexual Violence Policy for anyone to knowingly make a false complaint of sexual violence or to provide false information about a complaint.

2. Individuals who violate this Sexual Violence Policy are subject to disciplinary and/or corrective action up to and including termination of employment of instructors or staff or expulsion of a student.

1. It is a violation of this Sexual Violence Policy to retaliate or threaten to retaliate against a complainant who has brought forward a complaint of sexual violence, provided information related to a complaint, or otherwise been involved in the complaint investigation process.

2. Individuals who violate the Sexual Violence Policy are subject to disciplinary and/or corrective action, up to and including termination of employment of instructors or staff or expulsion of a student.

1. SHANTHALY ACADEMY shall ensure that student input is considered in the development of its Sexual Violence Policy and every time it is reviewed or amended.

2. SHANTHALY ACADEMY shall review its Sexual Violence Policy three years after it is first implemented and amend it where appropriate. This date is July 2027.

1. SHANTHALY ACADEMY Académie Shanthaly shall collect and be prepared to provide upon request by the Superintendent of Career Colleges such data and information as required according to Subsections 32.1 (8), (9) and (10) and
   
   (11) of Schedule 5 of the Career Colleges Act, 2005 as amended.

 PRIVACY POLICY

1. Shanthaly Academy Inc. Privacy Statement

Shanthaly Academy takes the protection of personal information very seriously. The following discloses our commitment to preserving the confidentiality, integrity and security of all personal information to which we may have access, including that generated by our website.

2. Commitment to confidentiality and legal compliance

Shanthaly Academy Inc. is fully committed to protecting the privacy of individuals, our members and contacts, and visitors to our Web site. We comply with applicable privacy laws, including the Personal Health Information Protection Act and the Personal Information Protection and Electronic Documents Act.

This document describes our practices regarding the collection, use and protection of personal information, and explains the measures we put in place to ensure the security and confidentiality of the information we collect.

Personal information: all recorded information relating to an identifiable individual, but excluding:

information relating to an individual who has been deceased for more than thirty years;

the name, title, contact details and designation of an individual that serve to identify him or her in relation to his or her business activities or professional or official duties.

Consent: approval given by the person concerned after having received all relevant information, including the various options offered, as well as the consequences associated with each option.

Customer: an individual, i.e. a student enrolled in our hairdressing program, as well as customers who come to us for hairdressing services provided by our students.

Staff member: any person working at Shanthaly Academy Inc. on a permanent or temporary, full-time, part-time or casual basis.

Website visitor: an Internet user who consults the Shanthaly Academy Inc. website.

3. Collection of personal information

No personal information is required from an individual who visits the Shanthaly Academy Inc. website, unless the individual chooses to fill out a form or other document requiring data collection (e.g., a registration form). Shanthaly Academy Inc. then ensures that only information essential to the requested registration is collected.

4. Responsibilities of Shanthaly Academy Inc.

Shanthaly Academy Inc. is responsible for the protection of personal information in its possession, including information of a personal nature acquired in the course of its operations by members of its staff and management.

Shanthaly Academy Inc.'s administrative officer is responsible for the dissemination of confidentiality standards.

Each member of Shanthaly Academy Inc. staff or management is obliged to respect the confidentiality standards and parameters.

5. Disclosure of personal information

Personal information may only be disclosed with the consent and legal authorization of the person concerned. It is not disclosure if the reason for requesting the information was data sharing.

6. Protection and security of information

Shanthaly Academy Inc. implements administrative, technical and physical security measures to protect the personal information it holds from unauthorized access, use, modification or disclosure. Its policies and procedures as well as its data protection mechanisms are regularly updated to guarantee optimal protection. The security mechanisms in place include, among others:

restricting access to personal information to authorized staff members;

using security software to prevent intrusions.

7. Use of cookies

The Shanthaly Academy Inc. site uses cookies to enhance the browsing experience. These files are stored and help the Academy analyze site traffic and adapt its content to your preferences. The cookies used include:

Performance cookies to understand how visitors navigate the Shanthaly Academy Inc. site and thus optimize its content;

Preference cookies to remember visitors' choices (e.g., display language);

Security cookies to protect visitors' data when using online forms or transactions.

The cookies used include:

Performance cookies to understand how visitors navigate the Shanthaly Academy Inc. site and thus optimize its content;

Preference cookies to remember visitors' choices (e.g., display language);

Security cookies to protect visitors' data when using online forms or transactions.

Visitors can manage their cookie preferences by adjusting their browser settings. However, refusing cookies may limit certain site functionalities.

8. Liability and contact

Shanthaly Academy Inc. is responsible for the management of personal information collected in the course of its activities. If you have any questions or concerns about Shanthaly Academy Inc.'s privacy standards and procedures, please contact us:

Email: academieshanthaly@gmail.com

Telephone: 613 859-2291

Mailing address:

924 Notre Dame Street, Embrun, ON (K0A 1W0)

9. Privacy Policy Updates

This policy may be updated to reflect changes in Shanthaly Academy's practices or to comply with new legal requirements. Any changes will be posted on our website with the date of the last update.

Last updated on July 14, 2025